Every enterprise regardless of size needs to meet compliance standards, especially related to legal regulations. For that, in many cases, users try to perform Exchange Online eDiscovery export pst operation for exporting the required emails in pst format.
However, many users don’t know how to use the eDiscovery utility. And, it’s not their fault cause this is quite a hard nut to crack.
So, in this article, we’ll discuss this native method to export emails in pst format. Along with that, we’ll let you know the best and easy automated method through which you can prevent the complexity of the eDiscovery approach.
Let’s first discuss the manual method for exporting your emails.
Export Office 365 Mailbox to PST Through eDiscovery Utility
When users try searching for solutions to save their emails in pst file format, they often encounter disappointment. Because Microsoft doesn’t provide any direct way to export files.
Although, there is an option of eDiscovery utility through which you can search the required contents. And then, export the search results in form of pst to the local system.
Let’s get started with the working steps in order to export Office 365 emails using eDiscovery.
Exchange Online eDiscovery Export PST: Detailed Step-by-Step Procedure
Before attempting the process, make sure you have access to the admin account and the required permission to carry out the below steps.
- Go to the Microsoft 365 admin center and click on Security from the menu present on the left-hand side of your screen.
- Then, go to Permissions, and tick the eDiscovery manager checkbox.
- On the next window, click on Edit Role Group.
- Now, in the Edit Role Group dialogue box, select ‘Choose Roles’. Then, make sure that Export is listed among Selected Roles. If not listed then choose Edit and add the role.
- After that, navigate back to the Exchange Online admin center home page. Then, from the menu select Compliance present on the left-hand side of your screen.
- Expand the menu, after that, select Content search for O365 mailbox export to pst.
- Then, click on the ‘New search’>> ‘Add conditions’
- When the menu opens on your screen, select the ‘Type’ checkbox>> ‘Add’
- After that, click on the ‘Save & run’ button.
- Then, provide a name, fill the description box and select Save.
- Next, in Content search, click on the ‘Back to saved searches’
- After that, select the search query & let the process complete. Finally, click on ‘Export Results’
Exchange Online eDiscovery Export pst: The Challenges
As you can see, to carry out the above process, you must know the ins and outs of the Office 365 interface. Also, you need to be technically proficient to successfully execute the same.
Besides, many users reported issues while using the eDiscovery utility saying eDiscovery isn’t responding, The tool is not downloading the required files.
Further, sometimes it creates duplicates of the same email messages.
And, not to mention, it’s a lengthy and time-consuming process.
So, why bother with all these difficulties when you can easily export your mailboxes using the Exemplary Office 365 Export Tool.
Get Familiar With The Trusted Tool to Export Office 365 Mailbox to pst
First of all, there is no hard and fast rule that you should have an admin account to export your important emails. Whether you own a user account or an admin account, it will be easy for you to locally transfer all your important documents.
Secondly, not just in PST format, you can save your emails, contacts, calendars, etc in EML & MSG formats as well.
Also, it’s browser-independent. So, without any worry, you can run this tool in the browser of your choice for O365 mailbox export to pst.
Some other salient features are:
- The tool lets you export multiple accounts in one go.
- Facilitates auto-detect Office 365 mailboxes.
- Maintains folder hierarchy including mail attachments & attributes.
- You can pause and resume the process any time you want.
- Easily organize and identify your exported emails through the naming convention.
Also Read: If you want to effertlessly import your pst files then refer to the complete guide How to Import PST to Office 365 Shared Mailbox
Now let’s discuss the operational steps for conducting the process.
Easily Mitigate Exchange Online eDiscovery Export pst Challenges Through The Software Steps
Follow the simple 10 steps and save your emails on your local system.
Step-1: Download the export tool and run it on your computer.
Step-2: Click on the ‘Login’ button.
Step-3: Provide your login credentials. And mark the checkbox next to ‘IsAdmin’ (if you are logging in as admin). Then, click ‘Sign In’ to export Office 365 mailbox to pst.
Step-4: Select the user IDs whose data you want to export and hit the ‘Next’ button.
Step-5: Now, click the radio button against ‘Microsoft Outlook(pst)
[Note: Don’t forget to click on the ‘Split Outlook Data Filter’ checkbox to split the size of the file]
Step-6: Select the categories such as emails, contacts, and calendars in order to export Office 365 mailbox to pst.
[Note: You can also apply the ‘Date Filter’ by clicking on the checkbox next to it. And, select desired date range then click on the ‘Set’]
Step-7: Next, choose the destination folder path by clicking on the ‘Browse’ button.
Step-8: Then, press the ‘Start’ button.
Step-9: After that, the export process will start to export Office 365 mailbox to pst
Step-10: At last, click on the ‘Save Report’
Putting It Together
‘Exchange Online eDiscovery export pst’ has become a popular search because the Office 365 users first try to use the eDiscovery utility. But, oftentimes they don’t get the desired result. Hence, in this article, we’ve discussed the automated method to make things easier for you so that you can conduct an error-free process.
Also Read: The Best Way to Backup Office 365 Email
