Backing up your data is a great practice that saves your crucial data against any issue. The same goes for your emails and in this article, we shall discuss how to backup Outlook for Mac 2016 and other versions. It is often recommended to have three copies of your data. You must have a backup on a second device too so that you can recover it in case you face device corruption.
Having a backup and saving the data in different copies can prevent permanent data loss. It prevents power failures, protection against virus attacks, gives quick access to files, safeguards against hard drive failure, etc. You can backup your data to your system or an external hard drive in various file formats. Mac Outlook supports OLM file type that manages emails, contacts, calendars, tasks, etc.
The OLM file is supported by Outlook for Mac and hence you cannot access its data in its absence. In the next section, we are going to learn how you can export the data in OLM format and other types.
How to Backup Outlook For Mac 2016?
The steps to export files from Mac Outlook is simple as given below:
- Run Mac Outlook and click on Tools
- Then, select Export from it
- A dialog box will open up where you have to choose the data items to export and click on Continue
- Next, give a location to save the resultant file and click on Save.
- Once the data gets exported, hit the Finish button.
These steps will export the data in OLM file format. Unfortunately, it is not possible to access the data in other applications. To avoid this issue, it is advisable to process the OLM files and export them into other files as shown below.
Automatically Backup Outlook For Mac 2016
After you have produced the OLM files, you must process them using the tool that can convert OLM file to PST. It is an advanced utility with a feature to backup Mac Outlook files to 10 formats. It offers many other features such as:
- Backs up all mailbox items from Mac Outlook.
- Transforms the data into many formats including PST.
- Preserves the folder hierarchy, structure & metadata.
- Also converts the email attachments into PST.
- Option to apply naming conventions to the data file.
- No restrictions on the size of the OLM files to backup.
- Option to split the resultant PST file as needed.
- Supports Outlook for Mac 2019, 2016, 2011
Working:
- Download and install the software in your system. Launch it.
- Click on Add File/Folder to browse and load the files.
- Choose the format to backup the data in and apply settings.
- Give a destination to save the files and click on Export.
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Conclusion
In this article, we have discussed how to backup Outlook for Mac 2016, 2019, and 2011. Outlook for Mac produces an OLM file that is not compatible with other platforms. Hence, it is needed to convert it into other formats so that the data from Mac Outlook can be used elsewhere. We have explained the complete process in detail in this article.
