If you have multiple Outlook MSG files and want to convert them into PDF file format, then you have to read this blog. We will discuss a simple method to open MSG files from Outlook to PDF. But first, we talk about what is MSG files & PDF files. Then explain why to convert MSG files into PDF file format.
MSG & PDF File Format
MSG is the single file format of MS Outlook and stored MSG files with hyperlinks as attachments. It contains the data like To, From, Subject, and Message body. And it is mainly generated by MS Outlook email clients.
PDF stands for Portable Document Format and it is using worldwide. The PDF file format is a safe and secure format and you can share PDF files from one device to another device. PDF is usually used to store files and documents in a standard format. It is protected by a password to make them viewable for only required persons with protected code.
Reasons to Convert MSG Files into PDF
It is a hectic task to convert emails file one by one in different file formats. So in this article, you will get a good solution for easily exporting MSG files into PDF format. It is important to know why we need to convert MSG to PDF format.
Every user wants to take a backup of all MSG files into a single folder because single MSG files take more space of the system. That is why users want to convert MSG files into PDF format to reduce the size of the email messages.
Save Email Message file into PDF by Manually
Follow the steps:
- First, open MS Outlook.
- Then, select the MSG files which you want to export in PDF.
- Click, on the File menu of MS Outlook and choose to save as Option.
- Next, save the file at the desired location on your system in .html format.
- Now, click on the browse button and right-click on that you saved in HTML format and open with MS Word.
- Next, go to the File menu of MS Word and select the save as option.
- Then select the .pdf option to convert the file in PDF format.
Limitation of manual method
This manual method is good for a few data but if you convert multiple MSG files then this method will not work. This process is lengthy and complicated and it takes so much time to export MSG files. If you convert MSG files with this manual method then the formatting of email can be changed and data may vanish during the conversion.
Export Outlook MSG into PDF with Automated Method
MSG to PDF Converter is effective and easy software to convert multiple MSG files into PDF in a single process with all attachments. This software is easy to perform the conversion of Outlook message files into PDF formats within simple steps.
Follow the steps of an automated method
- Download the CubexSoft MSG Converter and open it on your system
- Now, select the MSG folder & MSG Files for the conversion process.
- Next, you can see your MSG Files and folder in an organized way and you can select and deselect your MSG files with the checkbox.
- Then, click on the Select Saving Option and select PDF format, then select File Naming Options, Advance PDF Option, Select convert attachments options, and advance filter option (as per your needs).
- Next, hit on the Convert button and you come to the export MSG files page. And you can see conversion is started and completed with the message Process completed successfully.
Conclusion
In the above section, we describe how to open MSG files from Outlook to PDF with two types of methods and you can see the steps also. But you also see the limitation of the free manual process and this method is not good for converting multiple MSG files.
If you want good result, so users can choose the professional method for converting MSG files into PDF format without any data loss. To convert multiple MSG files we suggest you download the MSG Converter tool. With this tool, you can convert MSG files into different types of file formats including PDF, PST, EML, Office 365, EMLX, Exchange, Gmail, etc.
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